The PA is essentially a body of a maximum of nine parents, elected annually, which, among other things, is responsible for:
1. Promoting a cordial relationship between staff and parents, with emphasis on the "fun" element.
2. Fund-raising for projects not ordinarily covered by the school's capital budget, for the benefit of the pupils and staff.
Typical examples of the fund-raising activities undertaken are:
The hugely popular Staff Variety Show, Pub Evenings, Golf Day, Camp Out, the Ladies Lunch, Theatre Outings and Big Screen Events.
The PA has, over the years, been responsible for the provision of:
the Keys and Mvukuzane Pavilions, the Swimming Pool Grandstand and Pool, Cricket Nets, the Dodson Jubilee Hall, Computers, a new School Shop, shade cover for the sports fields and the refurbishment of the staffroom, representing a contribution in excess of R4 million.
PA members meet during the week three times per term. New members are elected at the annual AGM, traditionally held in February. Parents interested in joining may contact the Chairman, via the school office.
Overview
This overview of the association has been prepared by the Chairperson to create awareness and to foster understanding amongst all members of the association of the roles and responsibilities of the Parents Association of St Peter's Boys School. It also provides information for the members on the constitution, objectives and activities of the association.
Objectives
To promote the interests of St Peter's Boys School (scholars and staff)
To raise and use funds in the interest of the school
Membership: all parents and guardians of any child at St Peter's and all the teachers and staff of the school are members of the association
Management of the Association: the management of the association is vested in an elected committee comprising of:
Not less than six nor more than nine parents
The Headmaster (with power to vote)
The Deputy Headmaster (with power to vote)
A member of the school Council (with power to vote)
Co-opted member
EC
Staff who attend in support
All resolutions submitted shall be decided by a majority vote or ballot, the chairperson having the deciding vote in the case of equal ballots.
Powers and Function of the Committee
To undertake all such acts and things that are consistent with the objectives and in the interests of the association
To regulate and manage the finance and assets of the association
To conduct any business for and on behalf of the association
School related issues to be directed through the correct forum and not the association.
To do anything considered necessary to further the aims of and objects of the association
Finance
The choice of projects upon which the Association's funds may be spent shall be determined by the committee in consultation with and after the consent of the Headmaster
Annual General Meeting
The AGM is held during the first term of every school year
A quorum shall consist of 25 members
Resolutions from members for tabling at the AGM must be in writing and received fourteen clear days prior to the meeting
All resolutions submitted shall be decided by a majority vote or ballot, the chairperson having the deciding vote in the case of equal ballots
Fundraising
The PA co-ordinates all fundraising - any unrelated initiatives require the permission of the association to proceed.
Each class representative acts as a liaison person, where necessary, between the parents of that class and the teacher. Class reps are responsible for finding “manpower” for various events held at school, which may include waiting at tables, flower arranging, pouring tea, serving hot dogs, etc. The reps also arrange annual social gatherings, to allow parents to meet staff and each other.